34 2024_207
Requirements
A Bachelor’s Degree or National Diploma in Public Administration, or equivalent qualification with a minimum of 3-5 years’ experience rendering administrative support services in the public service or any other relevant experience. Computer literate. A valid driver’s license. Competencies: Knowledge of the Promotion of Access to Information Act of 2000, Promotion of Administrative Justice Act of 2000, National Archives and Records Act of 1996. Departmental financial and human resources administrative procedures. the Public Finance Management Act and regulations of 1999, Public Service Act of 1994 and regulations of 2001.the South African Schools Act of 1996 and, Intergovernmental Fiscal Relations Act of 1997, Intergovernmental framework Act of 2005.
Duties
Provide administrative/ personal support services to the manager. This will, inter alia, entail the following: Serve as an administrative or personal assistant to the manager; Perform general office management functions such as the provision of office logistical services and diary management. Perform client liaison functions within the office of the manager such as scheduling meeting appointments with officials and other managers. Compilation of reports and other documents for the manager on a word processor. Administer the manager’s travel arrangements in liaison with travel agencies. Provides other office support service to the manager. Develop and manage a document flow system within the office. Prepare meeting venues and other logistics. Issue invitations for meetings to stakeholders. Taking of minutes during meetings where necessary. Manage the filling of documents for the manager’s office. Receives, records and distribute all incoming and outgoing documents. Handles the procurement of general office items like stationary, refreshments etc. Acts as a link between the office, stakeholders, and other units within the department.