ASSISTANT DIRECTOR: ADMINISTRATION
Requirements
National Diploma or Bachelor’s Degree in Administration or Management or Public Administration or equivalent qualification. 5 years’ experience in administration which 3 years should be of rendering support to Senior Management level. Knowledge on the relevant legislation/ policies/ prescripts, knowledge of Supply Chain Management processes, government systems and structures. Computer competency (MS Word, Excel, Outlook, PowerPoint and emails). Communication skills (Written and Verbal), facilitation skills and report writing skills. Planning and organising skills. Problem solving and decision making. Interpersonal relations. Confidentiality and high-level reliability, integrity and honesty. Ability to work under pressure, to tight deadlines and work long hours. Drivers’ license.
Duties
Provide executive administrative support services. Schedule and manage appointments, render personal assistance services. Prepare correspondence, presentations and other information as requested. Compile, draft letters and submissions as requested. Compile reports on a monthly basis. Provide logistical support for events, meetings, boardrooms and facilities. Arrange travel and accommodation for the Secretary for Police Service. Process and submit subsistence and travel claims. Compile and execute demand management or procurement plan. Administer the budget of the Office of Secretary for Police Service. Keep record of expenditure and other financial commitments for the Secretary for Police Service. Check and verify financial reports in support of the Secretary for Police Service. Compile budget inputs. Perform any other administrative duties required by Secretary for Police Service. Record minutes and or decisions for communication to relevant stakeholders. Facilitate recruitment process in consultation with Human Resource Management directorate.