34 2024_164
Requirements
National Senior Certificate plus a National Diploma (NQF level 6 as recognised by SAQA) in Archives and Records Management or any relevant qualification with at least 3 years’ experience at supervisory level (SL 7/8) within an Archive environment. Knowledge of public service. Legislation / policies / prescripts and procedures. Departmental management. Knowledge of Batho Pele principles. Practical demonstration of knowledge & skills of the Archives field. Exposure to theory & practice of Archives, Records Management and Digitization. Exposure to theory and practical experience in electronic records management practice and digital archiving. Computer literacy. Good communication skills. Sound organisational skills. Project management. Report writing. People management. Customer / client orientated approach Ability to work under pressure and independently. A valid driver’s license.
Duties
Co-ordinate the acquisition, preservation and documentation of public and non-public records. Ensure compliance of the E.C. Provincial Archives and Records Service Act by governmental bodies. Verify records for containerisation and listing before they are transferred to the archives. Ensure correctness of records together with the transfer list/file plan. Ensure restoration of records before and after consultation by researchers. Facilitate the fumigation of strong-rooms. Monitor the cleanliness and condition of strong-rooms. Develop policies and procedure manuals and monitor implementation thereof. Facilitate promotion of access to information. Ensure that researchers comply with the requirements of the reading room policy. Monitor security of records during the transit period to and from the reading room. Monitor repository registers. Ensure effective and efficient communication for requesters. Monitor filling of records retrieved for research purposes. Management of administration support. Give inputs in the development of plans (strategic, business, operational and procurement). Compile and submit reports. Facilitate budget (procurement/ in-year monitoring). Facilitate development of EPMDS and staff training needs. Coordinate leave register.