34 2024_154
Requirements
National Senior Certificate, National Diploma NQF Level 6 in Public Management/Public Administration/Office Management/Human Resource Management/Management Assistant/Administrative Management with 1-2 years’ relevant experience. A valid driver’s licence. Knowledge And Skills: The incumbent must possess knowledge Public Finance Management Act (PFMA), Public Service Act, Public Service Regulations and other applicable legislation in the Public Service. The incumbent must possess strong knowledge of procurement capabilities within the area of responsibility. The following skills are critical for the incumbent of this post: coordination skills, communication skills, planning and organizing skills, computer literate (Excel, Word, PowerPoint), problem solving, interpersonal, liaising skills, ability to work in multi-disciplinary teams, innovative skills, willingness to work under pressure in a fast-paced environment. A suitable incumbent must possess the following values: high level of confidentiality and ethical standard, integrity, team oriented, energetic and self-driven confidence, influencing skills.
Duties
Render secretarial and receptionist support service. Render administrative support services. Provide support services to manager regarding meetings. Provide administrative support on budget/ expenditure trends of the Directorates/Sub-Directorates. Provide advisory services on matters related to management function and institutional governance matters. Taking and typing of minutes, ensuring the efficient flow of information, liaising with clients, schedule and manage appointments, screening of calls. Collate, compile and submit monthly, quarterly, annual and management reports to various structures within and outside the department. Provide assistance in the technical formatting of submissions for the Chief Director/Director/District Director. Develop and maintain an efficient filling system within the Office. Ensure that travel arrangements are well coordinated, prioritize issues in the diary of Chief Director/Director/District Director. Procure office supply for the Office i.e. groceries, stationery, printing supplies etc. Provide logistical support (i.e. well-coordinated travelling arrangements, arranging conferences, meetings, refreshments and documentations). Support Chief Director/Director/District Director with the administration of his/her budget as well prepare his/her S&T claims. Follow up on payment of Invoices. Study the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly: remain up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Chief Director/Director/District Director; remains abreast with the procedures and processes that apply in the office of the manager. Assist in the maintenance of leave register for the office and manage staff leave reconciliations.
Applications
Submit Applications Via One of The Options Below: Via the provincial e-recruitment system which is available on https://erecruitment.ecotp.gov.za. The e-recruitment system closes at 23: 59 on the closing date. Applications Received After Closing Date Will Not Be Considered. No Faxed applications will be accepted. To report technical glitches, for assistance regarding the system, and/or for activation of your profile, send an email with your ID Number, your profile email address, details of the issue to [email protected] (NB: Not CVs). Technical support is limited to working hours: (08:00-16:30 Mon-Thursday and 08:00-16:00 on Fridays). Should you submit your applications/CVs to [email protected] and not as specified – your application will be regarded as lost and will not be considered. note Applicant must register on the e-recruitment system, complete and submit required information and apply for position as advertised following this URL: http://www.ecprov.gov.za. or submit via one of the following options: directing to a specific relevant centre: 71", "Head Office: Qonce Enquiries – Mr. Y. Dlamkile Tel No: (043) 492 1386 / Mrs. R. E. Swartbooi Tel: 043 492 0949 / 1400 / Ms. V. Puwani (Interns) Tel No: (043) 492 0044. Hand delivers to: No. 5 Eales Street, Wilton Zimasile Mkwayi Building, Qonce, 5605 Buffalo City Metro District: Enquiries Ms. M. Aarons Tel No: (043) 492 1851 Hand deliver to: No 16 Commissioner Street, Old Elco Building, East London, 5201 Amathole District: Enquiries Mr. B. Mbangatha Tel No: (043) 492 1838/1839 Hand deliver to: No 16 Commissioner Street, Old Elco Building, East London, 5201 Alfred Nzo District: Attention Mr M.B. Gugwana Tel No: (039) 492 0297 Hand deliver to: No 67 Church Street Mt Ayliff. Or Tambo District: Attention Mr. S. Stuma Tel No: (047) 495 0853 Hand deliver to: Human Resource Management, 6th Floor, Botha Sigcau Building, corner Leeds and Owen Street, Umtata. Nelson Mandela District: Attention Mr S. Javu Tel No: (041) 492 1231 / 1230 / 1234 Hand delivers to 2nd Floor- 66 Corporate Place, Ring Road, Greenacres, Newton Park, Gqeberha Bayworld Museum: Enquiries: Mr. L. Mini / Mr. V. Ketelo – 041 584 0650, Hand delivers to: 23 Beach Road, Humewood, Gqeberha, 6013 Joe Gqabi District: Attention Mr P. Masepe / Ms. Ninifie Tel No: (051) 492 4806, Hand deliver to: No. 02 Cole Street, Maletswai Sarah Baartman District: Attention Ms. S. Mpafa Tel No: (046) 492 0223, Hand deliver to: Registry, 1st floor, Corner African and Milner Street, Makanda. Chris Hani District: Attention Mr. X. Kwanini Tel No: (045) 492 0030, Hand deliver to: Registry, 1st floor, Corner African and Milner Street, Makanda.