01 2025_201
Requirements
An appropriate National Diploma or Degree in Human Resources plus 3 years relevant experience in Human Resources or Senior Certificate with a minimum of at least 6 years relevant experience. Knowledge: Knowledge of relevant Education and Public Service Acts, Regulations; Policy documents; Public Finance Management Act; Education Law and Policy; Disciplinary Codes and Procedures; CORE & Compensation Management, Collective Agreements, SPMDS and PERSAL. Skills: Interpersonal, Problem Solving and Organising skills; Decision Making and Conflict Resolution skills; Written and Oral Communication skills; Demonstrate the ability to use the following IT Software: MS Office Package (MS Word, Excel, PowerPoint); MS Outlook and PERSAL. Communication skills in at least two official languages of the Western Cape Province.
Duties
Render line administrative support services. Assist management support staff in all administrative duties. Develop and maintain processes and systems that will contribute towards improving efficiency in the office. Oversee and provide 101", "effective guidance and advice on the flow of information and documents, to and from the component. Prepare documentation and verify responses and information received from internal and external stakeholders. Obtain inputs, collate and compile reports pertaining to the component and advise/ sensitise the office, e.g.: (i) Progress reports (ii) Monthly reports (iii) Management reports Assist with monitoring and evaluating the performance of the component on an ongoing basis against predetermined objectives. Ensure that effective records are kept of the activities and resources of the component. Assist with the planning and execution of workshops, large meetings, conferences as and when they occur. Co-ordinate activities and maintain the relevant systems Update and maintain the systems for projects (Biz project and APAS). provide support to conduct basic research on providers and compile comprehensive documents (not linked to specific line function) for the component with regard to issues linked to provider information. Compile memoranda and reports on validity and relevance of data received from project stakeholders. Coordinate project development queries, and related parliamentary/ ministerial enquiries. Analyse reports and make notes and/or recommendations with regard to projects implemented by the unit. Provide support to the component for supply chain management Coordinate evidence/ supporting documents for the unit. Manage and maintain an effective filing system. Screen documents to determine actions/information/documents required for meetings. Collect and compile information on project with regard to issues that needs to be discussed at meetings. Render secretariat services: Arrange for the placement of project related items on the agenda of meetings chaired by the component head and ensure circulation of accompanying memoranda. Manage the procurement of standard items: like stationary, refreshments etc. for the component. In terms of the project-related activities, obtain the necessary signatures on documents e.g. procurement advice. Keep record of all procurement activities. Render advice and liaise w.r.t administrative matters. Study the relevant Public Services and Departmental prescripts/policies and other documents and ensure that the application thereof is understood properly. Remain abreast with project procedures and processes that apply to the component. Advise relevant stakeholders on Departmental prescripts and policies regarding own KRAs.