01 2025_200
Requirements
Certificate/Diploma/NQF level 5 (1-2 years post-school qualification and 3-5 years relevant experience. Competency in at least two official languages dominant in the Western Cape Province. A valid code 08 Drivers licence. Job Summary: To administer the office of the Early Childhood Development and provide support to the unit. Knowledge: Knowledge of provincial and national strategies to address Sector Development Micro Economic Development Strategy Advanced knowledge of relevant software packages & sound application of relevant computer programmes. Knowledge on the relevant 100", "legislation/ policies/ prescripts and procedures. Basic financial administration Skills: Draft documentation like submissions, letters, etc. Sound organising, planning and time management skills (for example workshops, conferences, events). Diary management, travel itineraries, document flow in the office. Properly record minutes and decisions at meetings Run and maintain a record management system Communicate effectively (written and verbally) Procure goods and services Work under pressure Make sound judgments Do basic research Analyse documents and situations Ability to access research sources Function as a team member.
Duties
Render line administrative support services. Assist management support staff in all administrative duties. Develop and maintain processes and systems that will contribute towards improving efficiency in the office. Oversee and provide effective guidance and advice on the flow of information and documents, to and from the component. Prepare documentation and verify responses and information received from internal and external stakeholders. Obtain inputs, collate and compile reports pertaining to the component and advise/ sensitise the office, e.g.: (i) Progress reports (ii) Monthly reports (iii) Management reports Assist with monitoring and evaluating the performance of the component on an ongoing basis against predetermined objectives. Ensure that effective records are kept of the activities and resources of the component. Assist with the planning and execution of workshops, large meetings, conferences as and when they occur. Co-ordinate activities and maintain the relevant systems Update and maintain the systems for projects (Biz project and APAS). provide support to conduct basic research on providers and compile comprehensive documents (not linked to specific line function) for the component with regard to issues linked to provider information. Compile memoranda and reports on validity and relevance of data received from project stakeholders. Coordinate project development queries, and related parliamentary/ ministerial enquiries. Analyse reports and make notes and/or recommendations with regard to projects implemented by the unit. Provide support to the component for supply chain management Coordinate evidence/ supporting documents for the unit. Manage and maintain an effective filing system. Screen documents to determine actions/information/documents required for meetings. Collect and compile information on project with regard to issues that needs to be discussed at meetings. Render secretariat services: Arrange for the placement of project related items on the agenda of meetings chaired by the component head and ensure circulation of accompanying memoranda. Manage the procurement of standard items: like stationary, refreshments etc. for the component. In terms of the project-related activities, obtain the necessary signatures on documents e.g. procurement advice. Keep record of all procurement activities. Render advice and liaise w.r.t administrative matters. Study the relevant Public Services and Departmental prescripts/policies and other documents and ensure that the application thereof is understood properly. Remain abreast with project procedures and processes that apply to the component. Advise relevant stakeholders on Departmental prescripts and policies regarding own KRAs.